Convoy Procedure

  • Start – At the commencement of the trip, the Trip Leader shall arrange the convoy order and nominate a vehicle to be last in the convoy (Tail End Charlie).
  • All vehicles shall stay in the convoy order unless directed otherwise by the Trip Leader. Communications – Convoy communication shall by the designated CB Radio or UHF Radio channel selected.
  • The nationally recognized 4WD convoy channel is Channel 10 on both AM and UHF frequencies. Our Club uses channel 12 UHF.
    If you are unable to make radio contact, flash your headlights onto the vehicle ahead. This is a signal for the rest of the convoy to stop.
  • Keep unnecessary chatter on the radio to a mini- mum when navigating difficult areas.
    If in any doubt of the best / safest way to proceed through hazards / obstacles, ask the Trip Leader or a more experienced driver for advice.
  • Remember you probably won’t be the only one experiencing difficulty.
    Acknowledge all radio calls from the Trip Leader.
  • Traveling — Keep the vehicle behind you in view at all times and at any decision point (corner, deviation, and obstacle):
    Wait for the following vehicle.
  • Indicate where to go (use indicators if appropriate) When acknowledgment is received, then proceed. Drive at your COMFORTABLE and SAFE speed. Generally keep 4 — 6 vehicle lengths distance between vehicles and keep the convoy moving.
  • On steep inclines / obstacles             Proceed one vehicle at a time.
  • On very steep or difficult terrain            Call the next vehicle through when you are clear.
  • All gates are to be left as they were found.
  •  The Trip Leader is responsible to ensure that the last vehicle knows to leave the gate open or closed. Vehicles should not leave the convoy other than
  • in exceptional circumstances and before doing so must obtain approval from the Trip Leader. Remember you are responsible for the vehicle behind you!


from the Geelong 4WD Club ‘Rules and By-Laws

Only the trip leader is authorized to temporarily suspend any bylaw.

  1. The trip leader has charge of the event and travel in the leading vehicle at the head of the convoy.
  2. The trip leader will choose an experienced driver with a reliable vehicle to travel as last vehicle at the tail of the convoy. This driver and vehicle are referred to as “Tail End Charlie”.
  3. The trip leader will determine the starting order of the other vehicles in the convoy. These vehicles are referred to as the convoy body and will remain in starting order subject to ‘4’.
  4. At any turn off or intersection at which doubt may exist as to the correct direction to proceed, the trip leader will have the leading vehicle in the convoy body park in such a manner as to indicate the correct direction for the convoy to proceed. This vehicle, when parked, is referred to as a duty vehicle and its driver as a duty driver. The duty vehicle rejoins the convoy immediately in front of “Tail End Charlie”.
  5. A similar procedure is used when hazards and closed gates are encountered. At a hazard the trip leader will have a duty vehicle park on each side of the hazard. The two duty drivers will make sure that each vehicle is safely across before the next vehicle starts to negotiate the hazard. The last vehicle to cross the hazard is “Tail End Charlie”. At a closed gate the duty driver attends the gate while the convoy passes through and closes the gate behind “Tail End Charlie”. At no time is the gate to be left open and unattended. When an open gate is encountered, the convoy proceeds through without stopping.
  6. It is the responsibility of every driver to regularly check the whereabouts and well being of the vehicle immediately following.
  7. When traveling on the highways the convoy will spread out to give other road users plenty of room to maneuver
  8. Persons leaving the convoy must notify the trip leader and “Tail End Charlie” and give details of their intentions.
  9. At the completion of a Club event, the trip leader will obtain two volunteer drivers who will depart for home after all other members. These two rearguard vehicles will travel together and assist other members and each other in case of breakdowns, etc.